Frequently Asked Questions

Welcome to the Sponsorship & Exhibit Frequently Asked Questions. This page was created to further assist our clients by providing simple answers to questions that we receive quite often. We have divided this page into two sections in order to help you find the answers you are looking for more quickly. If your company has already signed on to exhibit at Drug Discovery Chemistry and you have some questions regarding the event, click the "Current Exhibitors FAQ". If your company is considering an exhibit space, the "Prospective Exhibitors FAQ" will be a valuable resource to learn more about the conference and what exhibiting will entail.

Current Exhibitors FAQ | Prospective Exhibitors FAQ | Hotel & Travel FAQs

Current Exhibitors FAQs

Current Exhibitors Please Note: If not using the preferred shipper of the General Contract/Exhibit Services Company (e.g. Freeman/Maxum), your shipping company will have a certain window of time in which your booth and materials need to be picked up at the loading dock. Failure to do will result in your booth being shipped back to the General Contractor warehouse, wherein you will be charged a storage fee.  

What are the exhibit hall hours including setup and tear down?

Refer to exhibit schedule on the Exhibit Services page.

When will the exhibitor kit be ready?

The exhibit kit will be ready 8-10 weeks prior to the event through the online Sponsor & Exhibitor Portal (accessible to the primary point-of-contact from your company).

How do we order furnishing, electricity and other items for out booth?

Order forms can be found in the Sponsor & Exhibitor Portal, under the Exhibitor Services tab and on the Maxum Expo Services website. The exhibitor forms will be available 8-10 weeks prior to the event.

How do I find furniture pricing?

Please log into the Maxum Expo Services website for pricing.

How do I order Electric/AV/Internet?

Order forms can be found in the Sponsor & Exhibitor Portal, under the Exhibitor Services tab. The exhibitor forms will be available 8-10 weeks prior to the event.

When is the advance rate deadline for discounts to rent items needed for my booth space?

Please log into the Sponsor & Exhibitor Portal and the Maxum Expo Services website for advanced rate pricing.

Who are the authorized service providers?

Maxum Expo Services

What is my exhibit booth number?

You can find your exhibit booth number by viewing the 2019 Drug Discovery Chemistry floorplan.

Where do I find the shipping information for booth materials?

Shipping information can be located in the Sponsor & Exhibitor Portal, under the Exhibit Services page.

How many personnel comps do we have with our contract?

Exhibitors receive one “main conference registration.” which includes access to the main conference sessions, but excludes access to symposia, training seminar and short courses. Exhibitors also receive one booth only registration. If you have a sponsorship at the Drug Discovery Chemistry, please refer to your sponsorship contract.

How do I register our personnel?

Log into the Sponsor & Exhibitor Portal, to register your complementary attendees. 

How do I purchase additional conference and exhibit-only registrations?
The registration form will be available within the Sponsor & Exhibitor Portal

How many attendees are expected?

800+ attendees are expected at Drug Discovery Chemistry 2019.

What are the registration hours?

The registration hours will be determined in the near future. Stay tuned.

Where do I pick up my badge?

When you arrive onsite please follow signage to the registration desk. Provide your name, company name and/or receipt to the people at registration desk. They will provide you with your badge and program materials.

When are the marketing deadlines (conference brochure & program guide inclusion)?

Web-Based Preliminary Brochure Deadline: Monday, October 22
Final Printed Brochure Deadline - Friday, November 16
Exhibit Savings Deadline - Monday, October 15
Program Guide Deadline - TBD

What is included with the booth space?

Exhibit space includes 8’ (deep) x 10’ (wide) area marked by pipe and drape. Carpeting (required), furniture, electricity and other services are not included with your booth space but can be ordered through the exhibit services kit.

Is the exhibit hall carpeted? 
Yes, the exhibit hall will be carpeted at Drug Discovery Chemistry. Additional carpeting can be ordered through the exhibitor service company if you wish to differentiate yourself in your booth.

Is there Wi-Fi in the hall?

Yes, WiFi will be available within the exhibit hall.

Are children allowed in the exhibit hall?

No, children under the age of 18 are not allowed in the exhibit hall.

What is the co-op marketing program?

A CHI cooperative mailing is an email campaign sent from you (the sponsor) or CHI on your behalf, to your list of contacts/prospects. We would be promoting your participation at the event and offering a discounted rate (on your behalf) for your prospects to attend the conference.

How do I go about executing a co-op marketing campaign?

Contact our Drug Discovery Chemistry Marketing Manager, dmello@healthtech.com.

Do we obtain access to the list of attendees?

No, per CHI policy we do not provide an attendee list. For larger events, sponsors and exhibitors are allowed to do a physical mailing pre and/or post conference via a third party mail house, upon signing a mailing list agreement. Please contact Elaine Eskedal (eeskedal@cambridgeinnovationinstitute.com) for details on accessing the Drug Discovery Chemistry delegate mailing list. 

How do I contact conference participants and schedule appointments prior to the event? 
There are three methods to reach attendees in advance of the Drug Discovery Chemistry: 

1) Pre-conference physical mailing (please see details above)
2) CHI's IntroNet program:
   -Drug Discovery Chemsitry registered attendees will be able to set appointments with other conference attendees in advance of the event using the online IntroNet program. Instructions will be sent to registered attendees by E-mail approximately three weeks in advance of the event. 
3)Corporate Sponsor 1-2-1 Meetings program:
   -This is the best way to guarantee a set of 6-8 "one-on-one" meetings with your top prospects selected by you from the pre-registration attendee list. Please contact your Drug Discovery Chemistry Sales Manager for more details of this sponsorship program. 

How will I be notified about my Space Assignment appointment for next year?

An email will be sent out a week prior to the event with your appointment time listed. Once onsite, you will also receive a packet onsite with a reminder card listing your time. You show up to your appointment and reserve your booth and/or sponsorship.

For additional questions from current exhibitors regarding Drug Discovery Chemistry, please contact:

Sabina Muntean
Client Service Specialist
781-972-1345 | smuntean@cambridgeinnovationinstitute.com

Current Exhibitors FAQ | Prospective Exhibitors FAQ | Hotel & Travel FAQs

Prospective Exhibitors FAQs 

With whom do I speak regarding exhibiting or sponsoring?

Carolyn Cooke
Business Development Manager
781-972-5412 | ccooke@healthtech.com

How many attendees are expected?

800+ attendees are expected at Drug Discovery Chemistry 2019. Refer to the sponsor and exhibitor prospectus for attendee demographics and a list of past exhibitors and sponsors.

What are the exhibit hall hours including set-up and tear-down?

Refer to exhibit schedule.

When are the marketing deadlines (conference brochure & program guide inclusion)?

Web-Based Preliminary Brochure Deadline: Monday, October 22
Final Printed Brochure Deadline - Friday, November 16
Exhibit Savings Deadline - Monday, October 15
Program Guide Deadline - TBD

When is the exhibit deadline?

Early Rate (Before October 15, 2018)         $4,195- SAVE $300
Standard Rate (After October 15, 2018)      $4,495

Beyond the Advanced Rate Exhibit Deadline there is no other deadline per se, but exhibit halls at many of CHI events sell out. Booking early will help ensure you secure a prime space. Exhibiting companies should also be mindful of the final agenda (print) deadline as well as the program guide deadline.

Is there a breakdown of the attendee list (e.g. track breakdown, region)?

Please refer to the sponsor and exhibitor prospectus for attendee demographics.

How much does it cost to exhibit, what’s included and what are the policies?

Please refer to the exhibit application and/or contact the sales manager(s).

What is the co-op marketing program?

A CHI cooperative mailing is an email campaign sent from you (or CHI on your behalf) to your list of contacts/prospects. We would be promoting your participation at the event and offering a discounted rate (on your behalf) for your prospects to attend the conference.

 Do we obtain access to the list of attendees? 
No, per CHI policy we do not provide an attendee list. For larger events, sponsors and exhibitors are allowed to do a physical mailing pre and/or post conference via a third party mail house, upon signing a mailing list agreement. Please contact Elaine Eskedal (eeskedal@cambridgeinnovationinstitute.com) for details on accessing the Drug Discovery Chemistry delegate mailing list. 

How do I contact conference participants and schedule appointments prior to the event?

There are three methods to reach attendees in advance of the Drug Discovery Chemistry:

1. Pre-Conference physical mailing (please see details above)
2. CHI's IntroNet program
   - Drug Discovery Chemsitry registered attendees will be able to set appointments with other conference attendees in advance of the event using the online IntroNet program. Instructions will be sent to registered attendees by E-mail approximately three weeks in advance of the event.
3. Corporate Sponsor 1-2-1 Meetings program
   -This is the best way to guarantee a set of 6-8 "one-on-one" meetings with your top prospects selected by you from the pre-registration attendee list. Please contact your Drug Discovery Chemistry Sales Manager for more details of this sponsorship program.   

Is there an opportunity to add a podium presentation to my sponsorship package?

Yes, there are a limited number of sponsored podium slots within each scientific agenda. Opportunities sell out within many of the programs.

Do you offer content lead generation programs? Can these be included in my exhibit or sponsorship agreement?

Yes, we offer various content marketing programs which include lead generation: Webinars, Whitepapers, Market Surveys and Podcasts. Yes, we can bundle lead generation program into your conference sponsorship and exhibit agreement.

Current Exhibitors FAQ | Prospective Exhibitors FAQ | Hotel & Travel FAQs

Hotel & Travel FAQs

How do I book my hotel?

Please refer to “Travel” page on the conference website to view hotel and booking information.

When is the hotel discount deadline?

Refer to “Travel” page for deadline cutoff

New to exhibiting? Here are some helpful links to help you learn more.
http://www.iaee.com/
http://www.exhibitoronline.com/
http://www.hcea.org/

For additional questions regarding Drug Discovery Chemistry please contact:
Carolyn Cooke
Business Development Manager
781-972-5412 | ccooke@healthtech.com